Are You Experiencing Modern-day Acedia?

As the pandemic continues, is the social isolation and restrictions in movement causing a feeling of melancholy and unmotivated? Are you losing interest in posting selfies, attending web conferencing events, and streaming shows and movies? As the news gets worse, do you find yourself devouring negative news and getting sidetracked by social media, yet have a number of home projects to do? 

“You're bored, listless, unmotivated, afraid, and uncertain. What you have may be feeling is 'acedia'. This occurs when you have spatial and social constrictions that a solitary life necessitates. Acedia is combination of listlessness, undirected anxiety, and inability to concentrate.” Having similar attributes to seasonal affective disorder, Covid is lasting much longer so it provides a greater sense of undirected anxiety as there doesn't seem to be an end in sight.  

With the next wave of Covid occurring, if this feels like something you are experiencing, it could be acedia. The novelty of adapting to the first wave with restricted lifestyle was fun or at least interesting in the initial wave as we adapted to this new way of living. However, in this second wave, it is no longer novel and may be a bit vexing as we stare at our screens in dreariness. Those things that we did to pass time are no longer amusing or even interesting. Are you starting to have the feeling of acedia?

As leaders, it can happen to us and it can happen to our employees. What can we do? The first thing is call it by its name. Having a name to what you may be feeling connects it to something real.  Once it is recognized as something real, you can more easily do something about this. What you may have is “acedia”. How that we recognize it by its name and that it is a real thing, we can try to put actions in place to minimize it. Here are some things we can do for ourselves.

Establish a routine. It’s not uncommon in this pandemic that we have let our schedules slide a bit.  However, while this may be good for vacations, it has been proven that having a routine can be helpful in times of uncertainty. Providing a routine to our day can give us a sense of control, reduce stress levels, and improve our focus and productivity. 

Find a new non-screen interest such as a hobby, sport, or outdoor activity. The advantage of this is these types of activities are absorbing and encourages you to take some time for yourself. Focusing in on an interest can relieve stress by keeping us engaged in something we enjoy.

Initiate an exercise regimen. As the pandemic can make it challenging to participate in a health club, setting up a home regimen with minimal equipment can be beneficial. This can include a walking, jogging, or cycling regimen. The benefits of regular exercise are that it can improve our mental health and mood, and boosts your energy level. 

Finally, allow time to celebrate. This includes personal events like birthdays, anniversaries, graduations and work-related events like releases into production, retrospectives, work anniversaries, and other employee’s personal events. The act of celebrating can relieve stress.  Remember, acedia is often a result of being drawn to negative news. Taking the time to celebrate breaks the negative cycle and changes the focus to something more positive.

If you are feeling bored, listless, unmotivated, afraid and uncertain, what you might be experiencing is acedia. If you think you are, put a name to it so you recognize it as some real. More importantly, put actions in place to mitigate the effects. This may include establishing a routine, finding a new non-screen interest, initiating a new exercise regimen, and allowing time to celebrate.

References: Acedia: the lost name for the emotion we’re all feeling right now 

Optimizing Sandwich-making to feed the Hungry

Over the past two months, my family made 200 sandwiches each week for the hungry who were impacted due to the COVID-19 pandemic. Outside of the New York/New Jersey area in the US, the Boston area is the next hardest hit by the coronavirus.  Many people in the underserved community lost their jobs and their ability to earn income. As the US doesn’t provide the same level of support as most European countries, there are many lacking food security. This is where my family wanted to help. The idea of helping the hungry was really the brainchild of my wife, through one of her friends. I am merely a cog to ensure the manufacturing of the sandwiches are optimized. 

When we started to make sandwiches, I immediately wanted a manufacturing line with the least number of bottlenecks to optimize the speed of making sandwiches. Sounds a bit geeky?  Yeah, that's who I am, that's what I do.  Per the illustration, we created 5 stations.

• Station 1 is where multiple bags of bread was opened up. 
• Station 2 is where scoops of egg salad are placed into pieces of bread. 
• Station 3 is where the scoop of egg salad is spread across the bread and a top piece is added to form a sandwich.
• Station 4 is where the sandwich is cut. 
• Station 5 is where the sandwiches are stacked into trays.

In the first increment of the process, I opened the bags of bread in station 1 and put the scoop of egg salad on the bread in station 2.  In station 3, my younger daughter spread the egg salad and pieced the sandwich together. In station 4, my older daughter cut the sandwich and in station 5, my wife put the sandwiches in the tray, sealed the trays when they were filled, and staged the next tray.

After reflecting on how we did in the first increment, I realized that I may be the bottleneck as I had to open bags of bread in station 1, scoop egg salad in station 2, and pass that to station 3 where my daughter would sometimes be waiting.  For the next increment (i.e., the next week), we adapted a little bit for better flow.  This time my wife opened up the bags of bread in station 1, and I then could focus my effort in station 2.  This improvement helped reduce the overall time by 10% to create the 200 sandwiches. 

Upon approaching the third increment (i.e., the third week), I recognized with the adaption during the second increment, the bottleneck moved to station 3 where the spreading occurred which left the sandwich cutter in station 4 occasionally waiting.  For the third increment, not only would I scoop the egg salad onto the bread in station 2, I would occasionally spread it when I saw station 4 low on sandwiches to cut.  This helped us optimize flow and reduce the overall delivery time by another 8% by identifying bottlenecks and addressing wait states.

While it is an exercise in optimizing flow which gets my geeky side excited, overall it is really about feeding the underserved community during the COVID-19 pandemic. I’m proud of my wife and family for having the motivation and charitable spirit of making sandwiches that helps feed the many hungry families.  

To learn more about optimizing flow for faster delivery, visit Value Flow Quality at: https://www.emergn.com/articles/3-guiding-principles. 

Cost of Delay to express COVID-19 urgency to act

In learning how different countries are handling the COVID-19 pandemic, what is clear is that each are acting with varying levels of urgency. The level of urgency indicates how quickly a country acted to protect its citizens. Those that are acting with greater urgency and quality care, are saving more of their citizens. Those acting slowly and inconsistently have introduced a cost that translates to a loss of life.  I call this the cost of delaying health practices in light of the virus or cost of delay. 

What specifically is this cost of delay (CoD)?  Taking a page from blackswamfarming.com, the concept of Cost of Delay (CoD) is a way of communicating the impact of time on the outcome of we hope to achieve. In other words, for every period of time (e.g., a week or month), if we do not deliver value, there is an impact. Where CoD is typically used for financial considerations, I have turned it on its head for life and death considerations. 

What does this mean in terms of today’s COVID-19 pandemic? In a simple scenario, imagine that value is applying lockdown practices which includes stay-at-home orders, personal protective equipment (PPE), and social distancing. The positive impact of applying the lockdown practices is saving human lives.  The cost of not applying the lockdown practices is lost lives. As illustrated in the graphic below, for every week that we do not apply social lockdown practices, a number of humans die. 

Adding real numbers to the mix, this concept becomes much more tangible. Imagine if 40,000 people died over a period of 8 weeks.  For every week you fail to get lockdown practices in place, 5000 lives are lost (e.g., 40,000 divided by 8 = 5000).  This is real and substantial.  If another week goes by and lockdown practices are not yet implemented, then another 5000 people die.  The lives lost helps you understand the urgency in implementing the lockdown practices. The above illustration is an urgency profile where the benefits are consistent and long lived.  

The reality for COVID-19 is that it is an urgency profile is relatively short-lived which is represented by a steep curve up and then a steep curve down.  This means the longer we wait to implement lockdown, the greater the cost to human life and the less it can benefit the people. Current estimates in the US indicate that two-thirds of the casualties could have been saved if action to protect Americans just 2-weeks earlier like social distancing orders would have occurred. Below is an illustration of an urgency profile that is short-life affected peak.  

For more information on cost of delay, consider visiting Cost of Delay section of Black Swan Farming site. There you will also find various urgency profiles.